NEW sire ocimf 24_07_2008.pdf

Ship Inspection Report (SIRE)

Programme

Vessel Inspection Questionnaires for Oil Tankers,

Combination Carriers, Shuttle Tankers, Chemical

Tankers and Gas Carriers

2008 Edition

Rev1

24 July 2008

Oil Companies International Marine Forum

SECTION 1

1.1 History of the SIRE Programme

In 1993, OCIMF established a Ship Inspection Report (SIRE) Programme, which enabled OCIMF members to

submit their ship inspection reports to OCIMF for distribution to OCIMF members and certain qualifying non-

OCIMF members.

Participation in the original programme, as either an inspecting OCIMF Member or a programme recipient, was

strictly voluntary and each programme recipient determined independently how to evaluate the information

contained in the reports received from OCIMF.

Under the SIRE Programme, the operator of any ship that is the subject of a report was given a copy of that

report and the opportunity to submit written comments relating to the report, to both the inspecting OCIMF

Member and to OCIMF.

Report recipients accessed the SIRE System Index by computer and this permitted the index to be viewed or

downloaded. Programme recipients could order reports and any matching operator comments from the SIRE

system. Reports and comments were transmitted by facsimile to the programme recipients' pre-registered

facsimile numbers on request.

1.2 Revisions to the Programme

The original SIRE Programme was first revised in 1997 and introduced the means whereby programme recipients

were able to receive reports and any operator comments electronically, as well as by facsimile.

Two major changes were also introduced in the 1997 Revised Programme. These were:

1. A Uniform Vessel Inspection Procedure; and,

2. A Vessel Particular Questionnaire (VPQ) 1

The SIRE Programme was again revised in 2000.

The 2004 revisions made further important changes to the inspection procedure whilst also adding numerous

new vessel types that are inspected under the programme. 2 Collectively, these are referred to herein as

“Vessels”. The 2007 4 th Edition and this 2008 Edition updates the questions, excerpt references and inspector

guidance, but no additional questions have been added.

1 Under the Original 1993 Programme, the inspecting OCIMF Member was free to choose whatever inspection

protocol and report format it desired. In 1997, the Uniform Vessel Inspection Procedure changed this. The

Vessel Particular Questionnaire was a newly developed OCIMF document, also introduced in 1997 and was not

part of the original programme. The Vessel Inspection Questionnaire was further revised in 2000, and the Vessel

Particulars Questionnaire was also revised in 2003 when a Harmonised Vessel Particulars Questionnaire

(HVPQ) was introduced. Updated VIQs were published in 2004, 2005 and 2008.

2 The SIRE Programme is now expanded to include the inspection of barges carrying petroleum products,

chemicals, or gas, or vessels used in the carriage of packaged petroleum products or gas, or road tankers

carrying the same commodities. Towing vessels that are utilised in the handling of barges carrying the above

listed products may also be inspected under the SIRE Programme. The inspection of these vessels and

associated questionnaires are addressed in separate questionnaires.

1.3 Uniform Vessel Inspection Procedure

The programme requires that participating submitting companies follow a uniform Vessel Inspection Procedure .

This procedure has an Inspection Element and a Report Element .

The Inspection Element uses a series of detailed inspection questionnaires as appropriate for the type of vessel

inspected. These questionnaires address issues associated with safety and pollution prevention. Inspectors

who are employed, or contracted by submitting companies must (with certain exceptions) answer all these

questions.

Questions are, in many cases, accompanied by guidance notes and/or references to source documents. Their

purpose is to aid the Inspector’s response.

The Report Element is developed from the completed electronic questionnaire that is submitted by the

Inspector, either directly to the SIRE web site, or to the submitting company for further processing prior to

transmission to the vessel operator and to SIRE.

SECTION 2

2.1 The Vessel Inspection Questionnaires, Inspector Manuals and VIQ

Computer Programmes

The 3 rd Edition revisions to the SIRE Vessel Inspection Questionnaires and their accompanying Inspection

Reports introduced significant changes to the scope and presentation of the Programme.

These were:

1. The inspection of oil tankers (together with combination carriers and shuttle tankers), chemical carriers and

gas carriers. Under the revised Programme, these vessels are categorised by size.

2. The inspection of barges carrying petroleum products, chemicals, or gas, or vessels used in the carriage of

packaged petroleum products or gas or road tankers carrying the same commodities, and also towing

vessels that are utilised in the handling of barges carrying the above listed products. Collectively, in the

VIQ documents, the inspection questionnaires that are used are referred to as “Vessel Inspection

Questionnaires” (“VIQs”)

3. The key question and sub-question concept used in the 1 st and 2 nd Editions of the VIQ was discontinued in

the 3 rd Edition and replaced (except in a few cases) with individual questions. As in the case of previous

editions, however, the “ Yes ” “ No ”, “ Not Seen ” or “ Not Applicable ” responses are utilised.

2.2 Inspector Manuals

The Inspector Manual was a new feature introduced with the SIRE revisions in 2000. The Manual reorganised

the VIQ key questions, sub-questions and guidance notes to follow the order of the route that would normally be

taken by an inspector in the course of an inspection 3 .

As in the case of the previous editions of the VIQ, Inspector Manuals will be used with this 2008 Edition that set

out the questions into the approximate order that an inspector is likely to encounter them during the course of an

inspection. Selection of the questionnaire to be used for each particular inspection is made using a “Vessel

Selection Wizard” incorporated into the SIRE Report Editor software programme. This Wizard requires a series

of questions to be answered. When the Wizard is completed, the appropriate questionnaire can be printed on a

local printer. The questionnaire may be printed in A4 or Letter paper, or reduced to a size appropriate to be used

with the SIRE VIQ Pocketbook which is issued to all SIRE-Accredited inspectors. These Questionnaires must

be used during each inspection . The inspection findings must be transferred from the pocketbook to the

appropriate VIQ computer programme after the inspection is completed.

3 Each Inspector Manual is laid out on the assumption that an inspection takes the following course: a review

of the vessel’s Documentation, followed by an inspection of the Wheelhouse and Navigation,

Communications, General external areas (including Mooring, Main Deck and Pumproom), Cargo Control

Room, Engine and Steering Compartments and finally, the Accommodation.

SECTION 3

3.1 Using the SIRE Vessel Inspection Questionnaires (“VIQs”)

The inspection questionnaires used in this programme contain a series of questions related to safety and

pollution prevention applicable to the type of vessel that is inspected. These questions are consecutively

numbered and are logically grouped into separate chapters.

Each chapter contains a series of questions to be answered by the inspector. Questions may be accompanied

by guidance, namely:

1. Guidance notes to inspectors;

2. Reference source(s) citing regulation(s) or industry guidelines pertaining to questions; and

3. An indicator to identify issues when an inspector comment is mandatory.

The above-mentioned guidance, regulatory/industry references amplify the questions and these are provided to

assist the inspector to answer the questions.

If the guidance and references lead the inspector to conclude that the question should be answered positively,

the box “ Yes ” in the VIQ computer programme should be checked. On the other hand, if the guidance and any

reference sources indicate to the inspector that the question should be answered negatively, the “ No ” box should

be checked. 4 Where appropriate, the “ Not Seen ” or “ Not Applicable ” box should be ticked.

The inspector must respond to all the questions appropriate to the type of vessel being inspected. Failure to do

this will mean that the inspection report cannot be transmitted to the SIRE Internet site for processing by

the principal who commissioned the inspection .

The inspector must insert an Observation when responding to any question where the response box is marked

“ No ”. The Observation must specify and explain the reason why a negative response is made. Additionally,

where a box is marked “ Not Seen ” or “ Not Applicable ”, the reason for the response must be given in the

Observation section accompanying the questions. However, in some cases, where the type of vessel being

inspected results in one or more questions being not applicable to that type of vessel, the Report Editor is

programmed to automatically answer those questions “Not Applicable”. For some questions, the inspector

is required to comment irrespective of how the question is answered. This requirement is flagged in the

printed VIQ by bold, highlighted, italic text in the guidance notes. In the electronic Report Editor

software it is highlighted in yellow.

Finally, the inspector is free, at any time, to pass comment even where a box is marked “ Yes ” provided such

comment makes amplification to assist the understanding of a report recipient as to an issue associated

with the specific question.

At the end of each chapter there is an Additional Comments section. If the inspector has additional comments

in respect of subject matter that is not covered by the specific questions in the chapter, the inspector may make

such comments in the Additional Comments section.

4 A few Questions have neither guidance nor sub-questions. In such cases, the Inspector is required to make

an unaided answer.

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