Cover Letters.pdf

Cover Letters: Topics, Sample Letters,

Professional Advice, and Action Verbs

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Table of Contents

Respond to a request for your resume ............................................................................... 3

Respond to a job advertisement and request an interview ............................................... 11

Use networking in a job search............................................................................................ 22

Write a letter in a job search................................................................................................. 30

Write a cover letter to introduce a resume .......................................................................... 37

Article: How to write a cover letter: Selling the greatest product in the world--YOU! .. 44

Action Verbs .......................................................................................................................... 46

WriteExpress License Agreement........................................................................................ 49

R ESPOND TO A REQUEST FOR YOUR RESUME

T IPS

When someone solicits a resume from you, provide the specific information that was requested. Discuss your

qualifications in the order of their importance for the job requirements.

S AMPLE L ETTER 1

In response to your request for additional information, I have completed the personal information form you

sent and have enclosed a copy of my resume.

I have been Dr. John Doe’s executive medical secretary for the past two years. My responsibilities include

transcribing medical records, billing insurance, making appointments, greeting patients, scheduling hospital

tests, and handling correspondence.

I graduated from Doe Business College in 1994 in the top 10 percent of my class and received "excellent"

ratings in typing, office machines, dictation, and use of several word processing programs. I have also taken

classes in technical writing and office management.

I enjoy our community's sports programs and currently coach a woman's basketball team. I look forward to

meeting with you in person to discuss my qualifications.

S AMPLE L ETTER 2

Thank you for informing me of your plans to develop new software and for inviting me to submit my resume.

Since I have had five years experience as an editor and a documentation manager for Doe Corporation, I

believe that, given the opportunity, I could competently handle the development of documentation for your

new product.

I have enclosed my resume for your information. Although my academic major was in another area, my

professional work experience has been in software documentation. I appreciate your consideration and look

forward to meeting with you in person to discuss my qualifications.

S AMPLE L ETTER 3

I enjoyed talking with you at the Doe's dinner party last Thursday. I hadn't considered using my language

skills by working for the Foreign Service, but now the idea intrigues me. At your request, I am sending a copy

of my resume and references. For the past three years I have spent most of my time in Indonesia working on

an oil drilling project. Before that I worked in Tokyo as a real estate agent, translator, and ESL teacher.

My experiences have given me fluency in several languages. I have also acted as an unofficial representative

of the United States when dealing with local businesses and political leaders. At Doe University, I studied

linguistics and international business, intending to work in a multinational corporation after graduation. The

idea of serving my country overseas holds much greater appeal for me now. I look forward to meeting with

you once you have had a chance to review my qualifications.

S AMPLE L ETTER 4

I sincerely enjoyed your presentation and our conversation afterward at the annual Database Convention in

San Juan. As you requested, I have enclosed my resume for your review. I am looking for a new position that

will challenge my programming abilities.

I have significant programming experience, including work on two of the four major word processing

programs, a spreadsheet program, and an interactive database management program. I am fluent in UNIX,

Windows, C, and C++ programming.

I received my bachelor's degree from Springfield State University where I won the "Programming Innovator of

the Year" award. I graduated in the top 10 percent of my class. I have been active in Springfield community

affairs ever since graduation, including serving on the Chamber of Commerce board and the Organizing

Committee for the annual "Innovator's Festival."

I am happy that you wish to review my resume and look forward to an opportunity to sit down with you and

discuss how my skills would benefit the Doe Development Corporation.

S TEP 1

1. Refer to the request and express appreciation. Identify the position by job title and briefly define your

major qualifications.

S ENTENCES :

• In response to our phone conversation of May 10, I have enclosed my resume and references as you

requested. I feel I possess all the qualifications for the Secretary/Receptionist position, including knowledge of

the latest version of Doe Way, bookkeeping, accounting, and customer relations skills.

• I enjoyed your presentation at the professional meeting in Springfield last Wednesday and appreciate your

interest in my work. As you requested, I have enclosed a copy of my resume. You may recall that I feel

limited in my current position and am looking for new challenges in the field of bridge design and highway

engineering.

• In response to your request for additional information, I have completed the personnel form you sent and

have enclosed a copy of my resume.

• Although I said on the phone that I am not dissatisfied with my current position, I have decided to follow

your suggestion and consider other possibilities. Enclosed is a copy of my resume outlining my major

qualifications and detailing my experience.

• As you requested, I have enclosed a copy of my resume detailing my experience and qualifications as a

business manager.

• I received your recruiting letter and have enclosed the information you requested. Although I had never

considered a career in the Federal Bureau of Investigation, the information you sent introduced me to a new

range of job possibilities in mathematics. I believe I have the skills you are seeking.

P HRASES :

1. am submitting my resume

2. am looking for new challenges

3. am excited about the possibility of

4. appears to be an opportune time to

5. appreciate your interest in

6. appreciate your invitation to

7. as well as the references you asked for

8. as you requested

9. background is in

10. believe I have a great deal to offer

11. describing my experience

12. my experience has been excellent preparation for

13. for inviting me to

14. for asking me to

15. for thinking of me in connection with

16. have enclosed my resume

17. have enclosed a copy for your review

18. have the skills to

19. have completed the forms

20. in response to your request

21. in my current position

22. in the field of

23. my skills include

24. my extensive background in

25. outlining my major qualifications

26. thank you for

27. to send you my resume

28. that you requested

29. would be happy to consider

30. your request for additional information

S TEP 2

2. Expand on your most important work experience by providing specific details, cases, and examples. If you

are qualified for the position only by your education and have no real job experience, you may want to omit

this section.

S ENTENCES :

• Accounting/Financial

My energy, experience, and skills are focused in one direction: maintaining my company's financial records in

impeccable condition.

• I was instrumental in introducing computerized methods into the accounting process at Doe Corporation at

a time when computers were still innovative and considered the objects of much skepticism. Since then, I

have continually worked to keep the equipment here up-to-date and operated by competent people.

• The result of this strict attention to detail and technology has been an accounting system above reproach,

as proven through several IRS audits.

• I have experience in several areas of international banking.

• Administrative/ Office Support

Because of my broad secretarial background in various settings, I feel I would be an asset to your company. I

have spent five years working in several different departments at First National Bank of Doe. Skills I

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