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Microsoft Office 2010 QuickSteps
MICROSOFT
®
OFFICE 2010
QuickSteps
®
CAROLE MATTHEWS
MARTY MATTHEWS
JOHN CRONAN
New York Chicago San Francisco
Lisbon London Madrid Mexico City
Milan New Delhi San Juan
Seoul Singapore Sydney Toronto
Copyright © 2010 by Matthews Technology. All rights reserved. Except as permitted under the United States Copyright Act of 1976, no part of this publication may be reproduced or distributed in any
form or by any means, or stored in a database or retrieval system, without the prior written permission of the publisher.
ISBN: 978-0-07-174161-3
MHID: 0-07-174161-5
The material in this eBook also appears in the print version of this title: ISBN: 978-0-07-174160-6, MHID: 0-07-174160-7.
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Contents
Acknowledgments.. ......................................................................xi
Introduction ............................................................................... xii
Chapter 1
Stepping into Office
....................................................1
Start and Leave an Office Program .......................................................................2
Use the Start Menu to Start Office ...................................................................2
Start an Office Program in Different Ways.....................................................2
Leaving an Office Program ..............................................................................3
Explore an Office Program .....................................................................................3
Understanding the Ribbon ...............................................................................5
Explore an Office Program Window ...............................................................5
Use the Mouse ....................................................................................................5
Using the Mini Toolbar .....................................................................................6
Use Tabs and Menus..........................................................................................6
Use Various Views .............................................................................................7
Personalize and Customize Office 2010 Programs .............................................8
Work with the Quick Access Toolbar ..............................................................9
Show or Hide Screen Tips.................................................................................9
Changing the Screen Color.............................................................................10
Add Identifying Information .........................................................................10
Setting Preferences...........................................................................................11
Get Help ..................................................................................................................12
Open Help.........................................................................................................12
Using the Help Toolbar ...................................................................................13
Do Research ......................................................................................................13
Use the Thesaurus............................................................................................14
Translate a Document......................................................................................14
Accessing Microsoft Resources ......................................................................15
Understanding Web Apps ..............................................................................16
Update Your Office Program..........................................................................16
Use Web Apps for Office Programs ....................................................................16
Use SkyDrive ....................................................................................................17
Understanding SkyDrive Folders..................................................................19
Chapter 2
Working with Documents
....................................21
Create a New Document.......................................................................................22
Start a New Document ....................................................................................22
Use a Unique Template ...................................................................................23
Open an Existing Document ................................................................................26
Locate an Existing Document ........................................................................26
Open a Recent Document ...............................................................................27
Search for an Existing Document ..................................................................27
Import a Document .........................................................................................28
Windows XP QuickSteps
Storing Information
iii
iii
Microsoft Offi ce 2010 QuickSteps
Entering Special Characters ...........................................................................29
Write a Document ..................................................................................................29
Enter Text ..........................................................................................................29
Determine Where Text Will Appear ..............................................................30
Insert Text or Type Over It..............................................................................30
Insert Line or Page Breaks ..............................................................................31
Select Text..........................................................................................................32
Using the Office Clipboard.............................................................................34
Copy and Move Text .......................................................................................34
Delete Text.........................................................................................................36
Edit a Document ....................................................................................................36
Move Around in a Document ........................................................................36
Find and Replace Text .....................................................................................39
Using Wildcards...............................................................................................41
Complete and Save a Document .........................................................................43
Check Spelling and Grammar........................................................................43
Saving a Document..........................................................................................45
Save a Document for the First Time ..............................................................45
Editing Documents in the Word Web App...................................................46
Save a Document Automatically ...................................................................48
Chapter 3
Formatting a Document
.......................................49
Format Text .............................................................................................................51
Apply Character Formatting..........................................................................51
Using the Font Dialog Box..............................................................................55
Set Character Spacing......................................................................................55
Change Capitalization.....................................................................................57
Create a Drop Cap ...........................................................................................57
Format a Paragraph...............................................................................................58
Set Paragraph Alignment................................................................................58
Using Indentation ............................................................................................59
Indent a Paragraph ..........................................................................................59
Using the Ruler for Indents ............................................................................62
Determine Line and Paragraph Spacing ......................................................62
Use Numbered, Bulleted, and Multilevel Lists ...........................................65
Add Borders and Shading ..............................................................................68
Turning On Formatting Marks.......................................................................70
Format a Page.........................................................................................................70
Set Margins .......................................................................................................70
Copying Formatting ........................................................................................71
Use a Dialog Box to Format a Page ...............................................................71
Use Mirror Margins .........................................................................................72
Determine Page Orientation...........................................................................72
Tracking Inconsistent Formatting..................................................................73
Specify Paper Size ............................................................................................73
Set Vertical Alignment.....................................................................................73
iv
Microsoft Offi ce 2010 QuickSteps
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