MOS.2010.Study.Guide.for.Microsoft.Word.Expert.Excel.Expert.Access.and.SharePoint.pdf

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MOS 2010 Study Guide for Microsoft Word Expert, Excel Expert, Access, and SharePoint Exams
MOS Study
for Microsoft ®
● Word Expert
● Excel ® Expert
● Access ®
● SharePoint ®
Includes
Downloadable eBook
Practice Files
Exam-Discount Offer
See back
Exams
John Pierce and Geoff Evelyn
Guide
MOS Study
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MOS 2010 Study Guide
for Microsoft ® Word
Expert, Excel ® Expert,
Access ® , and SharePoint ®
Exams
John Pierce and Geoff Evelyn
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PUBLISHED BY
Microsoft Press
A Division of Microsoft Corporation
One Microsoft Way
Redmond, Washington 98052-6399
Copyright © 2011 by John Pierce and Geoff Evelyn
All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any
means without the written permission of the publisher.
Library of Congress Control Number: 2011934166
ISBN: 978-0-7356-5788-5
Printed and bound in the United States of America.
First Printing
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Microsoft and the trademarks listed at http://www.microsoft.com/about/legal/en/us/IntellectualProperty/
Trademarks/EN-US.aspx are trademarks of the Microsoft group of companies. All other marks are property of
their respective owners.
The example companies, organizations, products, domain names, email addresses, logos, people, places, and
events depicted herein are ictitious. No association with any real company, organization, product, domain name,
email address, logo, person, place, or event is intended or should be inferred.
This book expresses the author’s views and opinions. The information contained in this book is provided without
any express, statutory, or implied warranties. Neither the authors, Microsoft Corporation, nor its resellers, or
distributors will be held liable for any damages caused or alleged to be caused either directly or indirectly by
this book.
Acquisitions and Developmental Editor: Rosemary Caperton
Project Editor: John Pierce
Editorial Production: Waypoint Press
Technical Reviewer: Todd Meister; Technical Review services provided by Content Master, a member of
CM Group, Ltd.
Copyeditor: Roger LeBlanc
Indexer: Christina Yeager
Cover: Jelvetica
Contents
Taking a Microsoft Ofice Specialist Exam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xv
Microsoft Ofice Specialist Certiication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Selecting a Certiication Path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Test-Taking Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvi
Certiication Beneits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xvii
For More Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xviii
Using This Book to Study for a Certiication Exam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviii
Features and Conventions of This Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xix
Using the Book’s Companion Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xx
Your Companion eBook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxi
Modifying the Display of the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxi
How to Get Support and Provide Feedback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xxiv
Errata & Book Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv
We Want to Hear from You. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv
Stay in Touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxiv
Exam 77-887 Microsoft Word Expert 2010
What You Need to Know . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
1 Sharing and Maintaining Documents 3
1.1. Conigure Word Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Setting Default Program Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Changing Options for Checking Spelling and Grammar. . . . . . . . . . . . . . . . . . . .8
1.2. Apply Protection to a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Controlling the Editing of a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Managing Access to a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Adding a Password to a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
What do you think of this book? We want to hear from you!
Microsoft is interested in hearing your feedback so we can continually improve our books and learning resources for
you. To participate in a brief online survey, please visit:
microsoft.com/learning/booksurvey
iii
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iv Contents
1.3. Apply a Template to a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Using a Document Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Working with a Global Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Modifying a Template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Designing Your Own Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Managing Templates by Using the Organizer . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Objective Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
2 Formatting Content 33
2.1 Apply Advanced Font and Paragraph Attributes . . . . . . . . . . . . . . . . . . . . . . . . .33
Formatting Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Creating and Modifying Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Deining and Applying Character Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
2.2 Create Tables and Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Inserting and Formatting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Inserting Table Data by Using Microsoft Excel. . . . . . . . . . . . . . . . . . . . . . . . . . .48
Using Formulas and Calculations in a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Charting Data in Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
2.3 Construct Reusable Content in a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Customizing Building Blocks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Saving and Inserting Quick Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Working with Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
2.4 Link Text Boxes and Sections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Linking and Unlinking Text Boxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Linking Document Sections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Objective Review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
3 Tracking and Referencing Documents 73
3.1 Review, Compare, and Combine Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Adding Comments to a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Using Track Changes and Setting Track Changes Options . . . . . . . . . . . . . . . . .75
Merging Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Reviewing a Combined Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
3.2 Create a Reference Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Adding Citations to a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
Managing Sources. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Creating a Bibliography . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Using Cross-References in a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
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