Your Street Address 1800 Stone Ridge Street
City, State Zip Los Angeles, CA 90001
Month Date, Year December 4th, 2008
Ms. Michelle Johnson Mr./Mrs./Ms./Dr. Full Name of Recipient
President, Johnson Family Center Title of Recipient, Company Name
344 Western Lane Recipient Street Address
New York, NY 10027 City, State Zip
Dear Ms. Johnson
When using indented format, you will need to indent on the first on every paragraph including the first paragraph, body paragraph, and the closing paragraph. Margins on all sides should be 1-inch to 1.15-inch. Start the first paragraph by introducing yourself in a friendly way and then state the purpose of your letter. Know your audience because it’s very important that you keep their attention. Remember, you are not writing to yourself, think in term of the recipient and write passionately. Use a couple of sentences to explain the purpose, but save the detail for the body paragraph(s).
Make sure to indent on every paragraph. Start the body paragraph by justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details. Body paragraphs are where you offer solutions, advices, suggestions, or proposals. Write as many body paragraphs as you want, however, keep it short and straight to the point, you do not want to bore the reader to death or look like you’re writing a school essay.
In the closing paragraph, you should restate the purpose of the letter and, in some cases, request some type of action. Remind the reader where they can contact you and make sure to close the letter in a friendly manner.
Closing Sincerely,
Leave 4 Spaces and Sign Here
Print Full Name Matt Smith Your Title, Company Name Owner, LA Bike Shop
Enclosure If You Have Attachment, Use Enclosure or Enclosures (#)
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